Rotary Club of Halifax Harbour Privacy Policy
Effective Date: February 7, 2025
The Rotary Club of Halifax Harbour ("we," "us," "our") values your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and protect your information when you interact with us, whether through our website, events, programs, or other activities.
1. Information We Collect
We may collect the following types of personal information:
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Contact Information: Name, email address, mailing address, phone number.
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Demographic Information: Age, gender, and other similar information.
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Event Participation: Information related to your attendance at Rotary events or programs.
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Payment Information: If you make a donation or payment, we may collect credit card or banking details.
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Technical Information: IP address, browser type, and other technical data when you visit our website.
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Volunteered Information: Any additional information you provide to us, such as responses to surveys, feedback, or content submissions.
We collect information through various channels, including but not limited to our website, social media platforms, email communications, text messages, phone calls, and in-person interactions. If you engage with Rotary Halifax Harbour in any capacity, this Privacy Policy applies to the information collected during those interactions.
2. How We Use Your Information
We use the information we collect for the following purposes:
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To manage membership records and communications.
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To organize and promote events, programs, and activities.
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To process donations, fees, or other payments.
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To share news, updates, and promotional materials related to Rotary Halifax Harbour and Rotary International.
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To comply with legal obligations or resolve disputes.
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To improve our website, services, and user experience.
We collect, use, and disclose your personal information with your consent, as required by law. By interacting with us, you agree to the terms of this Privacy Policy. You can withdraw your consent at any time, subject to legal or contractual restrictions, by contacting us.
Volunteer Communications
Please be aware that many of our volunteers utilize their personal email accounts for Rotary-related correspondence. Consequently, you may receive emails from addresses not associated with our official domain. We advise you to exercise caution and verify the authenticity of any communication claiming to represent the Rotary Club of Halifax Harbour. If you have any concerns about the legitimacy of an email or the security of your personal information, please contact us directly at info@rotaryhalifaxharbour.ca.
3. Sharing Your Information
We do not sell your personal information. However, we may share your information with:
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Rotary International: To fulfill Rotary-related purposes, such as global membership management.
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Service Providers: Third parties who assist with our operations (e.g., payment processors, email platforms).
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Legal Authorities: When required by law or to protect our legal rights.
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Event Partners: When necessary for event coordination or participation.
4. Data Security
We take reasonable steps to protect your personal information from unauthorized access, loss, or misuse. These steps include:
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Secure storage systems.
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Encrypted payment processing.
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Restricted access to personal information based on necessity.
Despite these efforts, no system can guarantee complete security. Please exercise caution when sharing your information.
5. Your Rights
You have the following rights regarding your personal information:
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Access and Correction: Request access to or correction of your data.
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Opt-Out: Unsubscribe from email or marketing communications.
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Data Deletion: Request deletion of your personal data, subject to legal or operational requirements.
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Restriction: Limit how we process your personal information in certain circumstances.
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Choice to Withhold Information: You are not obligated to provide private or confidential information; however, certain services or programs may not be available to you if you choose to withhold this information.
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Right to Be Forgotten: Request that your personal data be permanently removed from our systems, where legally permissible.
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International Data Transfers: Your information may be processed in jurisdictions outside Canada. While we take all reasonable steps to protect your data, these jurisdictions may have different data protection laws.
To exercise these rights, contact us at info@rotaryhalifaxharbour.ca.
6. Cookies and Tracking
Our website uses cookies to improve functionality and analyze usage. By using our website, you consent to the use of cookies. You can adjust your browser settings to disable cookies, but this may impact your website experience.
7. Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy, comply with legal requirements, or resolve disputes. Once no longer required, data will be securely deleted or anonymized.
8. Third-Party Links
Our website may include links to third-party websites. We are not responsible for the privacy practices or content of these external sites. Please review their privacy policies before providing personal information.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on our website with the updated "Effective Date." We encourage you to review this policy periodically.
10. Accountability
Rotary Halifax Harbour is responsible for the personal information under its control. If you believe there has been a violation of your privacy rights, you may file a complaint with us by emailing info@rotaryhalifaxharbour.ca.
11. Contact Us
If you have questions, concerns, or requests related to this Privacy Policy, please contact us:
The Rotary Club of Halifax Harbour
info@rotaryhalifaxharbour.ca
PO Box 9193, Halifax, Nova Scotia, B3K 5M5, CANADA